Administrative Program Coordinator (Austin-based) - Job at University of Texas at Dallas in Austin, TX

Administrative Program Coordinator (Austin-based)

Austin, TX

Posted 4 days ago

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Job Description

Posting Details

Posting Number	S05632P
Position Title	Administrative Program Coordinator (Austin-based)
Functional Title	Administrative Program Coordinator
Department	Honors College Dept
Salary Range	$55,000+, Depending on Qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Austin
Position End Date (if temporary)
Posting Open Date	05/07/2024
Posting Close Date
Open Until Filled	Yes
Desired Start Date	06/03/2024
Job Summary	Do you enjoy working with a fun, dedicated, and mission-driven group of professionals working to recruit and support the next generation of leaders in public service and public policy? Come join the Archer Center team in Austin, Texas! The Archer Center is seeking an enthusiastic and collaborative team player to serve as our Austin-based Administrative Program Coordinator. This position provides direct support for Archer Center operations, focusing on administrative coordination of daily operations, communications, recruitment, and the Archer Center's scholarship program. A successful candidate will be public service-minded and interested in the Archer Center's mission and vision. The position requires attention to detail, accuracy, and the ability to meet deadlines. Candidates must have exceptional verbal and written communication skills, the ability to support multiple staff, and complete tasks in a fast-paced environment. Candidates must possess a high level of integrity and professionalism, keeping sensitive information confidential at all times. The desired employee is exceptionally organized, detail-oriented, possesses excellent customer service skills, is a collaborative team player, and is able to prioritize and complete tasks in a timely manner.
Minimum Education and Experience	- Bachelor's degree in related field. - 3-5 years experience providing support to programs or projects or equivalent combination of education and experience.
Preferred Education and Experience	Must be exceptionally organized, detail-oriented, and possess excellent verbal, written and interpersonal skills. Excellent oral and written communication skills. Experience performing complex administrative functions at a college/university or relevant professional setting. Working knowledge or direct experience with the UT System and/or UT System institutions. Experience recruiting for university experiential learning or study away programs. Proven ability to work with different stakeholders and foster an atmosphere of respect. Interest in public policy and public service and supportive of the Archer Center's mission to educate the next generation of leaders. Project management experience. Experience coordinating business meetings and travel arrangements. Experience preparing and editing correspondence. Intermediate or advanced proficiency in MS Office Suite and shared document platform (i.e, Box).
Essential Duties and Responsibilities	The Archer Center Administrative Program Coordinator is a key member of the Archer Center's Texas-based team. Duties include: Operations Coordinates Texas-based administrative logistics. Manages the Archer Center's general email inbox and responds, resolves, or assigns inquiries to appropriate person. Assists with development and fundraising projects, including donor correspondence. Supports Texas-based business operations, in coordination with D.C.-based administrative support, including travel arrangements and reimbursements for Austin-based Archer Center team. Supports tracking and procurement of Archer Center collateral and marketing materials; oversees distribution of materials to UT System institutions and stakeholders. Coordinates logistics for Center-related events and meetings. Recruitment & Admissions Coordinates scheduling and communications for Archer Center recruitment activities, including campus information sessions and other outreach. Manages communications with prospective students, including the Archer Center admissions email account; Maintains records, files, and spreadsheets related to recruitment and admissions. Oversees the online application for the Archer Fellowship and application processing, addressing questions that arise for candidates and/or recommenders. Coordinates fellowship selection advisory committee communications. May participate in recruitment events and activities on various campuses, including information sessions or participating in candidate interviews. Scholarship Coordination Prepares scholarship applications, timelines, and resources for students in the undergraduate and graduate Archer Fellowship Programs. Coordinates funding information sessions and serves as the Archer Center's first point of contact for scholarship inquiries. Coordinates the review, scoring, and awarding of scholarship applications for the Archer Center's need-based, merit-based, and donor-funded scholarships and endowments. Other duties as assigned.
Physical Activities
Working Conditions
Additional Information	Location This position is based in the Archer Center's Austin, Texas, office within the The University of Texas System Administration building and reports to the Assistant Director of Admissions and Campus Relations. Work Notice Evening and weekend hours and travel may be required. Hybrid or remote work environment may be available, and a UT Dallas Remote Work Agreement is required upon employment. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. THE ARCHER CENTER Founded in 2001, the Archer Center is where Texas meets the world. As the Washington, D.C., campus of The University of Texas System, the Archer Center provides talented undergraduate and graduate students from across the UT System with the opportunity to live, learn, and intern in the nation's capital. Our Mission: We educate the next generation of leaders for local, state, federal, and international service by offering varied experiential learning programs for undergraduate, graduate, and medical students from The University of Texas System. Our Vision: To develop public- and private-sector leaders who understand the federal policy-making process, are able to solve relevant policy problems, contribute to improved civic engagement and civil society, and who elevate the public discourse about policy and politics.
Special Instructions Summary	This position is based in the Archer Center's Austin, Texas, office within the The University of Texas System Administration building.
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression national origin, age, disability, genetic information, or veteran status. EOE, including disability/veterans.

Job Summary

Company

University of Texas at Dallas

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Salary and Benefits

$55,000+, Depending on Qualifications

Required Education

Bachelor's Degree

Required Experience

3 to 5 years