Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Essential Functions

• Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.
• Perform clerical duties which include answering the telephone, greeting visitors, preparing materials, and answering questions related to the grant. Maintain students' records and assist with database entry and maintenance of participant services and activities. May supervise student workers/work studies engaged in executing program activities.
• Prepare requisitions, travel requests, travel vouchers, and make travel arrangements which include transportation and accommodation. Monitor and maintain control of expenditures and billing/invoices within the grant budget. Track expenditures and reconcile college budgets statements with internal program budget spreadsheets. Assist the Grant Director in preparing, analyzing, and submitting reports for TSTC Office of Sponsored Programs and the US Department of Education.
• Create, modify and submit documents such as reports, emails, and other correspondence using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs. Coordinate the collection of information and preparation of reports and compile the gathered data for reports. Work may require direction of other employees carrying out assigned details. Responsible for assisting the Grant Director, advisor, counselor, and tutors as needed.
• Develop the grant calendar of scheduled appointments, meetings, special events and activities. Coordinate the planning, preparation, and production of materials for meetings and special events related to the grant. Maintain inventory of furniture, equipment, and office supplies.
• Travel for professional development opportunities at local, state, and national level. Travel for student enrichment trips, leadership retreat and cultural excursions. May attend off-site meetings.
• Other duties as assigned which support the purpose and initiatives of the grant as well as the College.

Education/Experience/Knowledge/Skills

• High school diploma or GED with relevant work experience; Associate Degree preferred
• Three years clerical/secretarial work experience.
• Proficiency handling multiple responsibilities and priorities.
• Knowledge of computers and office equipment.
• Strong oral and written communication skills (Bilingual required)
• Ability to compose effective correspondence and to keep complex records.
• Ability to prepare accurate reports from different types of information.
• Demonstrate strong customer service at all times.
• Commitment to project goals and objectives.
• Demonstrate professional or personal experience in overcoming barriers similar to those facing the project participants.
• This job description covers a position in which the percentage of time spent on the essential functions will vary based on the workload and will ultimately be determined by the supervisor.
• Security sensitive position.

**The Grant Assistant replaced the following titles: CAMP Secretary**

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.